back to Web version

Del Mar Fairgrounds: Rules and Regulations

Rules and Regulations




Facility Use Policies



Revised 02/22/2016

1. No person shall enter upon the property unless attending an event or conducting lawful business with the 22nd DAA or its leaseholders. Any violator will be the subject to arrest for violation of penal Code section 602 (Trespassing.)

2. The 22nd DAA reserves the right to deny ticket sales and/or admission to the grounds or to any individual.

3. Anyone engaging in disruptive conduct including fighting, using/displaying offensive language or any other conduct disruptive to operations or patrons will result in eviction and/or arrest.

4. No tailgating.

5. No alcoholic beverages may be brought onto the Fairgrounds. The only alcoholic beverages permitted on the premises are those distributed by the 22nd DAA food service contractor. Alcohol must be consumed in designated areas. All other will be confiscated.

6. No glass beverage containers are permitted.

7. Selling, advertising or distributing any product, service, or printed material without prior authorization by the 22nd DAA is prohibited. Unauthorized solicitation of business of any kind with patrons, contracted vendors and/or performers is strictly prohibited. Unapproved solicitors will be escorted off grounds and unauthorized promotional materials will be confiscated.

8. No firearms or weapons of any nature whatsoever may be brought onto the Fairgrounds without prior authorization of the 22nd DAA or its lessee.

9. No pets or other animals are permitted except guide dogs, service dogs, or signal dogs, as defined in Civil Code section 54, or with prior authorization of the 22nd DAA or its lessee.

10. Visitors are required to wear footwear.

11. The use of skateboards and rollerskates is prohibited without prior authorization of the 22nd DAA or its lessee.

12. Bicycles may be ridden in the parking lots but are not allowed in pedestrian areas. Bicycle racks are provided at entrance gates.

13. This facility prohibits smoking or the use of vapor (or similar) devices.

14. Traffic and parking laws are strictly enforced. Improperly parked vehicles will be towed at owner's expense.

15. All vehicles must comply with the posted speed limit of 15 MPH.

16. All vehicles entering the grounds must comply with the direction and instruction of parking staff. Any violation of this rule may result in the towing of the vehicle and occupants subject to arrest for violation of the Penal Code section 602 (trespassing.)

17. No unauthorized overnight parking.

18. Any unauthorized vehicle found on the property will be towed at owner's expense. CVC section 22658 (a) (1). Contact San Diego Sheriff's Department (760) 966-3500.

19. All off-road activity is prohibited.

Fairgrounds' Drone Policy

20. The operation or use of any drones, unmanned aircraft/flying systems, and remotely-controlled or radio-controlled flying machines (whether or not motorized) of all types, shapes, and sizes (collectively, "drones") at any time on the property of the 22nd District Agricultural Association is prohibited under all circumstances except pursuant to the terms and conditions of written permission from the 22nd DAA. This policy applies to all individuals, persons, companies, and business entities, and includes, but is not necessarily limited to, promoters, tenants, renters, patrons, visitors, and guests. Permission to stay or remain on 22nd DAA property may, in the discretion of the 22nd DAA, be revoked for any person[s] in violation of this policy.

Fairgrounds' Dress Code

21.The 22nd DAA reserves the right to prohibit visitors to its facility who wear clothing that could create a distraction and/or who are not properly attired. All clothing must be family-friendly. Prohibited attire: Clothing displaying offensive messages/language; masks; transparent clothing; clothing that exposes inappropriate portions of the body; examples are string bikini tops, G-strings, bikini bottoms, etc. Guests are required to wear footwear and shirts at all times. The 22nd DAA reserves the right to deny admittance to those wearing costumes based on or what would otherwise provoke and/or incite a hostile and/or uncomfortable environment for Fairgrounds guests. NO WEAPONS OR SIMULATED WEAPONS OF ANY KIND ARE PERMITTED.



Facility Rental Policies

 

Revised 04/25/2008

The following policies have been adopted by the Board of Directors of the 22nd District Agricultural Association ("Association"), governing events presented on the Del Mar Fairgrounds by any organization or person. The policies set forth detail the conditions under which an organization or person, ("Licensee"), may present any enterprise, display or entertainment in or around any Del Mar Fairgrounds facility.

No organization or person may use any portion of the Del Mar Fairgrounds without having first obtained a fully executed Interim Event Agreement for use of all or any portion of the Del Mar Fairgrounds are issued on authorized printed forms. Such Agreements must be signed by the Licensee and by an authorized representative of the Association Management, (Secretary/General Manager or a person designated by him/her) prior to the Licensee's commencing of any advertising or activity of any kind on the Del Mar Fairground's premises.

No Licensee will be permitted to open or commence business until all preliminary requirements in these policies and the Interim Event Agreement have been met, any required permits and/or governmental approvals obtained, and insurance certificates and endorsements (if required by the Interim Event Agreement) provided to the Association.

Licensee will conduct the privileges granted in the Interim Event Agreement according to all the rules and requirements of the State Department of Health Services and local health authorities, and without infringement upon the rights and privileges of others; will not handle or sell any commodities or transact any business whatsoever for which an exclusive privilege is sold by Association; will not engage in any other business whatsoever upon or within said premises or Fairgrounds, except that which is expressly stipulated and contracted for; and will confine its business and transactions to the space and privileges provided in the Interim Event Agreement.

Please see GENERAL FACILITY RULES AND REGULATIONS at the top of this page.


GENERAL STATEMENT OF CONDITIONS


The Interim Event Agreement provides the Licensee with the exclusive right, during the licensed period, for the use of the designated areas of the Del Mar Fairgrounds that are listed in the Interim Event Agreement. This includes the general floor space or designated areas, restrooms, janitorial services during actual event times, normal lighting and heating or A/C in those facilities where they are available. Licensee shall have the non-exclusive right to use the common areas of the Del Mar Fairgrounds to provide access, ingress and egress.

Association will furnish necessary janitorial service for all aisles, streets, roads and areas used by the public. Licensee will be required, at Licensee's sole expense, to keep areas adjacent to the premises allotted to the Licensee under the Interim Event Agreement, clean and orderly. Receptacles will be provided by the Association for garbage, trash and debris. Garbage, trash and debris may not be placed in the aisles, streets, public or common areas of the Del Mar Fairgrounds.

The basic rental fees do not include use of kitchen or concession areas, storage rooms, set-up or tear-down of displays, materials, or exhibits, utilities, equipment or the public address systems.


CONDITION OF GROUNDS AND FACILITIES

Licensee accepts the grounds and facilities as they exist. Licensee accepts 4 responsibility for the proper set-up of its activity(s) to ensure a safe environment. Licensee shall not allow the blocking of public utilities, exits, fire hose cabinets, fire sprinkler systems, electrical closets, aisles, corridors, passage ways, stairways, elevators, escalators, roadways or driveways. Should Licensee view an area that they feel is unsafe, they are to correct it or notify the Association's Event Coordinator immediately.


RESERVATIONS AND BOOKINGS GENERAL USAGE

1. Any activity sponsored by the Association has precedence over any other interim activity or requested usage of the Del Mar Fairground's facilities. If the Association schedules an activity which conflicts with a previously arranged event, the Association will send, by United States Mail, a notice of cancellation at least three months prior to the event, to the address stipulated on the rental application. Notice will be deemed given upon deposit in the mail system. The Association will make every effort to provide an alternate date for said event.

2. No event will be scheduled which is in conflict with the events of the annual San Diego County Fair and the Thoroughbred Race Meet.


PAYMENTS

LATE CHARGES: A late fee of $25.00 + 1% of the contractual payment amount will be assessed for any payment that is more than fifteen (15) days overdue. Additional late fees of 1% will be assessed every fifteen (15) days thereafter until the payment due is paid in full. Should Licensee fail to submit the required payments, as stated herein, the Association reserves the right to cancel the event without further notice.


RETURNED CHECKS: A $25.00 fee will be charged on all returned checks, in addition to any applicable 5 "late charges". Any Licensee that issues the Association a 'bad' check may be required to pay all future fees in cash, cashiers check or money order.


CANCELLATION POLICY: The Association reserves the right to retain all contractual payments if an event is cancelled. The Association may terminate or suspend its obligations under this agreement if such obligations are delayed, prevented or rendered impractical by any of the following events to the extent such event is beyond the reasonable control of the Association whose performance is prevented or rendered impractical (fire, flood, riot, earthquake, civil commotion, insurrection, Act of God, labor disputes, strikes, war, shortage of or inability to obtain materials, supplies or utilities, any law ordinance, rule or regulation. Additionally, the Association is designated, by various governmental agencies, as an emergency evacuation site in the event of (1) a natural disaster or (2) upon a declaration issued by federal, state, county, city or local authorities requiring the Association to function as an emergency evacuation site. In the event the Association is required for any reason to function as an emergency evacuation site, Licensee expressly agrees to immediately vacate the premises.


ADDITIONAL CHARGES AND DEPOSITS

BROADCASTING/TELEVISING/RECORDING/VIDEOTAPING RIGHTS: Videotaping an event is permitted provided that any broadcast or recording of the event for the reproduction will be for the Licensee's proprietary use and not for broadcast to the general public. If Licensee is recording, videotaping or broadcasting any event (or portion thereof) for commercial purposes (i.e., concerts, awards ceremony, etc.) for a profit, a $2,500.00 fee will be charged for the granting of this right.

ADDITIONAL/ANCILLARY CHARGES The Association provides services and equipment not covered by the rental fee. Any costs related to providing these services or equipment is the responsibility of the Licensee and will be invoiced accordingly.


HOURS

The charge for use of the facility shall apply to the periods of occupancy of the facilities between the hours of 6:00AM to 12:00 midnight. No event shall be permitted to continue after 12:00 midnight unless agreed to in writing by Association Management in advance of the event. Applicable overtime costs will be charged unless all attendees have vacated and the building secured by the time specified in the Interim Event Agreement.


EXCLUSIVE SERVICES

The Association shall have the exclusive right to provide Licensee the following services: Food and beverage and concession sales, sale of novelties and merchandise, security and crowd control, event medical service, telecommunications services and equipment, house public address and sound systems, installation of rigging, janitorial and maintenance of facilities, electrical and plumbing services, parking and the installation of fencing and barricades.

ELECTRICAL AND PLUMBING: All electrical and plumbing services must be performed by the Association's contractor unless authorized by the Association. Contact the Association Event Coordinator for details on rates and requirements for these services.

SECURITY: The Association shall have the sole right to provide all security services, including, but not limited to, determining security staffing levels and placement of said staff. Licensee shall be responsible for all expenses related to providing security for their event and shall pay the Association based on estimates provided by the Association. Any additional fees that arise during Licensee's event shall be payable to the Association at the end of the licensed period. Such payment may be deducted from the gross ticket revenues resulting from the Licensee's event if such funds exist.

MEDICAL: The Association shall have the sole right to provide event medical services, including, but not limited to, determining staffing levels and placement of said staff. Licensee shall be responsible for all expenses related to providing event medical services for their event and shall pay the Association based on estimates provided by the Association. Any additional fees that arise during Licensee's event shall be payable to the Association at the end of the licensed period. Such payment may be deducted from the gross ticket revenues resulting from the Licensee's event if such funds exist.

AUDIO/VISUAL: Licensee must use Association services for use of any in-house public address systems or fixed audio/visual equipment. When an outside company is used for an event to provide portable A/V services, Association Event Coordinator must be consulted. The Association reserves the right to monitor and/or limit the sound level of any event. The use of a sound system in an outside area on the Del Mar Fairgrounds shall not be permitted to continue after 10:00PM without written approval from Association management. Violation of the sound level or termination time may lead to revocation of such privileges.

TELECOMMUNICATION: Licensee must use the Association telecommunications services for all telecommunication needs.

PARKING: The Association reserves the right to charge a fee for parking during events. The Association may provide complimentary passes for Licensee and their staff. Parking fees are subject to change without notice. 8 The availability of specific parking areas shall be subject to change as a result of construction, maintenance, events or other operational factors as determined by the Association. At no time shall any exits or fire lanes be blocked. Vehicles may be subject to tow at owner's expense.

RV PARKING: Limited spaces are available with full hook-ups at no extra charge on a first come first serve basis. For availability and reservations call (858) 755-1161 ext. 2894. Unauthorized parking is not permitted. See full information here: RV Rules and Regulations.

AUTOMATED TELLER MACHINES: The Association reserves the exclusive right to provide all automated teller services on Association property. Automated teller locations are predetermined by the Association, however, specific event locations are feasible for a nominal transportation and set-up fee.

NOVELTIES AND MERCHANDISE: The Association reserves the right to receive 20% percent of special event related novelties/merchandise.


FEDERAL, STATE, AND COUNTY LAWS AND ORDINANCES

GENERAL COMPLIANCES: Licensee agrees to comply with all applicable Governmental agencies ordinances and statutes; and to assume full responsibility for payment of all sales, use and possessory interest taxes, assessments and/or fees occasioned by Licensee's use of premises.

NOISE ORDINANCE: Between the hours of 7:00AM to 10:00PM, ambient noise level may not exceed 60 dB(A) measured in the residential neighborhoods surrounding the Association. Exterior ambient noise is not permitted between 10:00PM and 7:00AM. All sound producing devices used by Licensee must be of such a nature and operated so as not to cause annoyance or inconvenience to patrons or any other Licensee. The Association reserves the right to terminate Licensee's use of any soundproducing device, which it determines, in its sole discretion, violates this provision. A $1,000.00 fee will be billed to the Licensee for violation of the noise ordinance. The noise limits above may be adjusted as follows to account for the effects of time and duration on the impact of noise levels:

1. Noise that is produced for no more than a cumulative period of 30 minutes in any hour may exceed the noise limit by 3 decibels.

2. Noise that is produced for no more than a cumulative period of 15 minutes in any hour may exceed the noise limit by 6 decibels.

3. Noise that is produced for no more than a cumulative period of 10 minutes in any hour may exceed the noise limit by 8 decibels.

4. Noise that is produced for no more than a cumulative period of 5 minutes in any hour may exceed the noise limit by 11 decibels.

5. Noise that is produced for no more than a cumulative period of 2 minutes in any hour may exceed the noise limit by 15 decibels.

SIGN ORDINANCE COMPLIANCE: All signs, posters, flyers, etc. which are posted or distributed in San Diego County for the purpose of advertising or promoting a consumer show at the Del Mar Fairgrounds shall be in full compliance with applicable municipal codes and ordinances. A $250.00 fee per sign will be billed to the Licensee of any documented incident of the placement of signs, posters, flyers, etc. which are in violation of local sign ordinances. Ignorance of local sign regulations or reliance on a sign company for placement of promotional materials shall not relieve the Licensee of responsibility in this matter.

ADA COMPLIANCE Licensee is responsible to ensure all ADA ordinances and statutes are followed within the event.


FIRE AND SAFETY REQUIREMENTS FOR DISTRICT AGRICULTURAL ASSOCIATION FAIRS

All fire regulations prescribed by the State Fire Marshal, Government Agencies, and Enforcement Agencies shall be strictly observed. It is the responsibility of the Licensee to notify the State Fire Marshal at 602 E. Huntington Drive, Suite A, Monrovia, CA 91016, phone number (626) 305-1908 X210, Fax (626) 305- 5173. Copies of all layouts/plans must be approved by the Association Event Manager and State Fire Marshal. The Fire Marshal and/or the Association Event Manager have the authority to close your event without notice for failure to comply with the following requirements:

GENERAL: Fire and life safety requirements shall be applicable to any exhibit space, booth, trailer or tent within the Fairgrounds. This list is not meant to cover all possible situations and the Licensee is responsible for adhering to all applicable regulations.

1. Plans identifying the configuration of exhibit spaces shall be submitted to the SFM for review and approval 30 working days prior to the event. Plans shall indicate the location and size of all exit doors and aisles, and shall show exhibits both inside and outside of any building. Where seating is provided, the plan shall indicate the number of rows and seats between aisles. Final approval is subject to field inspections.

2. SFM may enter any portion of any exhibit space/ booth at any time for the purpose of inspecting the premises for fire and life safety.

3. No display or exhibit shall be installed or operated that will interfere or block in any way with access to any exit or with the visibility of any exit sign. No display shall block access to fire-fighting equipment, such as fire extinguisher stations, fire alarm pull stations, fire hose cabinets and fire hydrants or access by fire suppression vehicles or equipment.

4. The location of all hydrants, fire extinguishers, water barrels, etc. shall be clearly marked in all areas.

5. The exhibition of vehicles powered by internal combustion gasoline engines inside buildings shall require the following: a. Fuel tank shall be no more than 1/4 filled and the gas cap shall be taped in place to deter removal. b. The battery or batteries shall be disconnected and the battery terminals taped with electrical tape. c. Vehicles shall be inspected by SFM.

6. No open flame is allowed in any Fair building.

7. Bark dust or like material shall be kept moist at all times.

8. All carpet edges shall be securely taped in place. Carpeting shall only be used on the floor.

9. "NO SMOKING" signs shall be posted.

10. A housekeeping program shall be maintained and adequate noncombustible trash receptacles shall be provided in all areas and all trash will be removed on a regular basis.

11. The display or use of tents, canopies, or membrane structures are not allowed inside any building.

12. Demonstration or operation of any heat producing device or sources of ignition, including, but not limited to: heaters, stoves, barbecues, torches, lanterns, and internal combustion engines must be approved, thirty days in advance, by the State Fire Marshal.

13. All decorative material including, but not limited to, drapes, hangings, curtains, carpets and table covers with overhangs, shall be either made from non-flammable material, or rendered and maintained in a flame retardant condition by means of a solution and process approved by the State Fire Marshal.

14. Every building, tent or enclosure and every exhibit space therein, shall be maintained in a neat orderly manner, free from any condition which would add to or contribute to the rapid spread of fire.

15. Any combustible waste materials and rubbish within the building shall be stored in approved containers. All such waste containers shall be emptied at the close of each day into approved containers outside of the building(s).

16. Waste material and rubbish containers located outside of buildings shall not block exit passageways, fire department access roads; nor shall they be located so as to create an external fire hazard to any building or structure.

Copies of State Fire Marshal approved certificate of flame resistance covering all treated materials shall be made available at the exhibition site.


BOOTH CONSTRUCTION/LOCATION: 1. Booths shall be located a minimum of 20 feet from any permanent structure. If conditions warrant, distance may be reduced as approved by the SFM. 2. All fabric or pliable canopy covers, side/back drops and decorative material must be: a. Inherently fire resistive and labeled as such; or b. Treated by a SFM licensed applicator. If the booth is owner occupied, it may be treated by the owner with a SFM approved fire retardant chemical (empty can and dated sales receipt may serve as proof). 3. Exit openings shall be a minimum of 3 feet wide and 6 feet, 8 inches in height.

LAYOUTS: Floor plans and fence plans of each event shall be submitted to the Association Event Manager (3 copies) at least 90 days prior to the first day of the event. It is not recommended to sell any booth space prior to receiving plan approval by the Association Event Manager and State Fire Marshal. Plans shall indicate: A. The dimensions of all aisles, exits, exhibits, booths and display. B. The locations of all emergency lights, exit lights, fire alarm stations, wet standpipe hose cabinets, fire extinguishers, water fountains, and electric panels. These shall not be concealed by any decorative material. C. The Association has the right to determine food locations inside each rented venue. See Food and Beverage Policy. Exits, exit lights, aisles, ramps, corridors, and passageways shall not be blocked in any manner.

FIRE EXTINGUISHERS: Fire extinguishers are provided in major buildings; however, at other locations or where special hazards are created, additional extinguishers shall be provided by the Licensee as required by the State Fire Marshal.

FIREWORKS OR PYROTECHNICS: 1. No fireworks display will be allowed during an open dance floor concert. 2. In a concert where seating is provided fireworks are allowed when: a) A pyrotechnician licensed by the California State Fire Marshal has obtained a permit through the State Fire Marshal. This technician must be present for the fireworks display. b) If the standby fireman present feels unsure about the proposed display, he may require the Pyrotechnician to demonstrate the firework in question outside in a clear area. 3. A Fire Marshall standby will be required anytime a fireworks display is planned. 4. Applications for permits shall be made in writing at least ten (10) days prior to the date of the display. 5. Only those fireworks that were approved prior to issuing the permit will be allowed during the display. Any additional unauthorized fireworks displayed during the show will result in voiding the permit and / or rejecting any future permits for events by the involved company. It may also result in revocation of the company's license.

SMOKING: As of January 1, 1994, there is no smoking in any state-owned, state occupied, or state-leased building or within 20 feet of the main exit or entrance to such a building, or in any vehicle owned or leased by the state.

HEALTH PERMIT: When Licensee's event includes food and beverage oriented exhibitors, such as food blender demonstrations, cookware dealers and health demonstrations, the Licensee is responsible for informing such exhibitors that they are required to have a San Diego County Health Department Permit. This permit may be obtained at the Department of Health Services, 1350 Front St., San Diego, CA 92101. There is a fee for the permit.

WORK PERMITS: Licensee's who employ youth under the age of eighteen (18) are required by law to see that the employee holds a valid work permit. They are further required to adhere strictly to all applicable child labor laws.

TEMPORARY SELLER'S PERMIT: California state law requires that all exhibitors selling merchandise from the floor or taking orders either on a wholesale or retail basis, must have a valid California State Seller's Permit. Show management is responsible for notifying exhibitors of this requirement and identifying those to which this requirement applies. Show Management is also responsible for obtaining proof that exhibitors either hold a valid seller's permit, or are not offering for sale any merchandise subject to sales tax. Seller's permits can be obtained through the California State Board of Equalization. Refer to the local telephone directory for the location of the nearest field office.

PUBLIC ENTITY EXPENDING STATE FUNDS: The Licensee shall be subject to the examination and audit of the Auditor General of the State of California for a period of three years after final payment under the contract (Government Code §10532). (SAM §1212.8).

SPEED LIMIT AND VEHICLE SAFETY: All vehicles must adhere to the posted speed limit of 15MPH. Any speeding, reckless or unsafe driving determined by the Association will be issued a citation. Vehicles with more than one citation will be banned from the Fairgrounds for a period of one year. CAL-OSHA Licensee shall comply and conform to any general and specific safety requirements contained in this Agreement or as required by law or regulation including the Federal and California Occupation Safety and Health Act (CAL-OSHA) standards applicable to ensuring a safe and healthful workplace and working conditions. Licensee shall promptly and immediately notify Association of any dangerous or hazardous conditions.


RECYCLING REQUIREMENTS

All carboard boxes must be recycled! Instruct all associated personnel, exhibitors, staff, etc. to 'break down' cardboard boxes (flat) and place them beside the nearest trash receptacle. Designated areas will have recycling containers marked for aluminum, glass, and plastic beverage bottles. Please use these receptacles instead of the trash cans for these materials. No styrofoam products are to be used for any reason. Violators will be fined $100.00 per incident (not recycling; use of styrofoam).


FOOD AND BEVERAGE POLICY

The Association maintains an exclusive food and beverage contract. The Licensee or exhibitors are not permitted to sell or provide any food, beverage or alcohol. Licensee must allow for adequate space inside each rented venue determined by the Association for serving concessions and consumption within the contracted space for the Association's concessionaire. The Licensee may be levied a fine if they or their exhibitors sell food or beverage.

For all food and beverage needs, please call (858) 755-6345.

All food, alcohol and non-alcoholic beverages must be sold and/or distributed by Association concessionaire. Private parties and other events where alcoholic beverages are served must inform their guests that all alcoholic beverages are to be kept within the leased area at all times. Consuming these beverages outside the rented area is not permitted. The Association reserves the right to close any event should this policy be violated. The Association reserves the right to approve all areas proposed for the dispensing and consumption of alcoholic beverages.

Sampling of foods may be permitted on a limited basis and only with written approval from Association Management.


EVENT PUBLICITY

The Association must approve, in advance, all publicity materials used so as to ensure that the Association's policies, rules and regulations are adhered to.

DISTRIBUTION OF MATERIALS: The Association prohibits distribution of any materials of any description outside of the Licensee's contracted area within the Del Mar Fairgrounds without written consent from the Association. Licensee is subject to any costs incurred by the Association resulting from the enforcement and/or clean-up of such activity.

SIGNAGE: The Association will provide basic directional signage for your event at no charge. No additional signage is allowed unless approved by the Association. The Association maintains an on-site sign shop and offers a wide variety of signs, banners, flags and exhibits at reasonable rates. All advertising space on the Del Mar Fairgrounds is the exclusive property of the Association.


EQUIPMENT RENTAL

Association reserves the right to require Licensee to use Association equipment services. Association equipment for rent is limited to availability of inventory onhand. If equipment is rented from an outside source, Licensee will be responsible for all equipment rented (see Exclusive Services section).

POWERED EQUIPMENT: Powered equipment owned by the Association may only be operated by Association personnel.

DECORATIONS: All decorating materials must be approved by the Association and removed by the Licensee at the conclusion of the event. Any candles used for purposes of center pieces, decorations, etc. must be approved, thirty days in advance, by the State Fire Marshal. The use of staples, helium balloons, nails, tacks or tape of any kind for the attachment of decorations to the Del Mar Fairgrounds facilities, ceiling curtains and equipment is prohibited without written approval of Association Management. Any damage incurred to Association property by such items will be the responsibility of the Licensee and will be charged accordingly.


EXHIBITOR RULES

1) No signs, banners, decorations, or materials of any nature are to be taped, tacked, secured, fastened or anchored to any building part, wall, pillar, door, or window. 2) No outside food or beverage is allowed inside the facility. Please contact our in house food and beverage provider at (858) 755-6345 for this service. 3) No items may be thrown at any time from vendor booth(s). 4) Boxes or trash may not be thrown into the aisles during show hours. 5) Locking or removing valuables from your booth nightly is recommended. 6) No items whatsoever are to be placed in the aisles (tables, chairs, product, etc.). 7) Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner. 8) The use of flammable gases (Acetylene, Hydrogen, Propane, Butane and L.P.G.) are strictly prohibited inside the building. 9) Flame Retardant Treatment a) All decorations, drapes, signs, banners, sails, acoustical materials, hay straw, moss, split bamboo, and all dried vegetation (palm fronds, corn stalks, etc.) shall be flame retarded to the satisfaction of the State Fire Marshal. b) A State Fire Marshal's Certificate of Flame Retardency is required, or the ability to pass the inspectors field flame test. c) Most plastic materials cannot be made flame retardant and their use is prohibited.


PERSONNEL

MAINTENANCE STAND-BY: One maintenance worker on stand-by for eight (8) hours per show day is included with the rental, except those shows specifically exempted by the Association. Additional maintenance may be available at Licensee's expense (see rate sheet).

JANITORIAL: Licensee must use Association janitorial services. The amount of support personnel needed for the event will be determined by the Association Event Coordinator and based on past history and experience. Janitorial service during actual event open hours is provided at no charge to the Licensee. Additional charges apply for post event clean-up.


ACCIDENTS OR INJURIES

All injuries must be reported immediately to the Association's Security Department. Security can be reached at (858) 792-4289 or extension 8911 on any in-house telephone.


ANIMALS

Animals and pets are not permitted on Association's property, except as an approved exhibit, activity or presentation legitimately requiring the use of animals, or as a "medical-aid" pet. Big cats, snakes, birds, lizards and other exotic animals are prohibited. Pets or animals that are approved on Association's property must be on a leash, within a pen or under similar conditions at all times. Licensee is fully responsible for any pet(s) or animal(s) inside the rented area. Petting Zoos: In order to limit the risks associated with animal-human contact, the following guidelines are to be adhered to if a petting zoo is part of your event. 1. Animals in petting zoos should be free from disease and in good health. Animals should not be aggressive or vicious in any way. Veterinary inspections prior to your event are recommended. 2. Animals, animal containment areas and animal bedding should be clean and free of feces. 3. Foreign objects such as toys, pacifiers, strollers, etc. should not be permitted in petting zoos. 4. Children 5 and under must be accompanied by an adult while in the petting zoo. 5. Under no circumstances shall any food or beverages be permitted in petting zoo areas. 6. Petting zoo rules should be posted in a prominent location. 7. A hand washing station with warm water must be located in close proximity to the exit of the petting zoo. The hand washing station should be stocked frequently with soap and paper towels. 8. An attendant located at the exit to the petting zoo should be provided to direct people to the hand washing station.


LOST AND FOUND

The Association will not be responsible for items left at the conclusion of an event.


COMPLIMENTARY TICKETS OR PASSES

The Association is to receive a minimum of thirty (30) complimentary admissions per performance and/or event day to all events open to the public conducted on Association's property. Admissions credentials/tickets should be given to the Association Event Coordinator thirty (30) days prior to the event.


BOX OFFICE

Outside ticket agencies are prohibited to sell on-site or advance tickets. The Association reserves the right to require licensee to use Association box office/ticketing services when event rental is based on percentage of gross ticket sales.


USER FEE

The Association reserves the right to assess a per ticket patron user fee for ticketed concerts, rodeos and sporting events.


DELIVERIES

The Association will not be responsible for property of the Licensee, their exhibitors, representatives or the general public. No deliveries will be accepted at the Fairgrounds on behalf of the Licensee or any exhibitors.


THIS PROPERTY BELONGS TO THE 22ND DISTRICT AGRICULTURAL ASSOCIATION OF THE STATE OF CALIFORNIA. PERSONS ENTERING THIS FACILITY MUST FOLLOW THE RULES AND REGULATIONS OF THIS FACILITY. The 22nd DAA reserves the right to evict any individual who violates these rules and regulations.




Del Mar Fairgrounds, 2260 Jimmy Durante Blvd, Del Mar, CA 92014
858-755-1161


Printed from: http://www.delmarfairgrounds.com/index.php?fuseaction=about.rules